Poll voting has been currently used for decision-making at Shareholders’ meetings to ensure that each share is entitled to one vote. A voting slip will be given to you or your proxy upon registration at the annual general meeting. You can use the voting slip to cast your votes on a poll at the annual general meeting. The chairman of the annual general meeting or the representative authorised by the chairman will explain the poll voting procedures during the meeting so that Shareholders can follow and cast their votes as they wish.
If you request for including a resolution, you should comply with the requirements and proceedings set out in the Memorandum of Association and Bye-laws of the Company. Pursuant to bye-law 115 of the Memorandum of Association and Bye-laws of the Company, no person, other than a retiring director, shall, unless recommended by the directors for election, be eligible for election to the office of director at any general meeting, unless notice in writing of the intention to propose that person for election as a director and notice in writing by that person of his willingness to be elected shall have been given to the Company. Unless otherwise determined by the directors and notified by the Company to the members, the period for lodgment of the said notices shall be a 7 day period commencing on the day after the day of despatch of the notice of the meeting for such election of director(s) and ending on the date falling 7 days after the dispatch of the said notice of the meeting. If the directors should so determine and notify the members of a different period for lodgment of the said notices, such period shall in any event be a period of not less than 7 days, commencing no earlier than the day after the despatch of the said notice of the meeting and ending no later than 7 days prior to the date of such meeting.
Shareholders should deliver the following documents to the head office in Hong Kong at 33rd Floor, COFCO Tower, 262 Gloucester Road, Causeway Bay, Hong Kong: